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Associate Facilities Manager

07/24/2015 12:37 PM | BOMA New Jersey (Administrator)


Associate Facilities Manager (1403354)




Santoro , Michael

Status Details


Hiring Manager

Murillo, Jose

Primary Location

United States > New Jersey >

Woodbridge > NJ-Prudential Svc. Co./


Requisition Type


Hired Candidates

0 out of 1

Job Description (External)

Description - External

Company Overview

Cushman & Wakefield is the world’s largest privately-held commercial real estate services firm. Founded in 1917, it has 253 offices in 60 countries and nearly 15,000 employees. It offers a complete range of services for all property types, including leasing, sales and acquisitions, equity, debt and structured finance, corporate finance and investment banking, corporate services, property management, facilities management, project management, consulting and appraisal.

Cushman & Wakefield is an equal opportunity / affirmative action employer, and as such, we hire the most talented

professionals and invest in superior resources and technologies. The talent of our extraordinary people and the culture and business approach we foster, coupled with the exceptional, creative services we provide and the results we deliver worldwide for owners, occupiers, and investors are what distinguishes Cushman & Wakefield.

Job Title: Associate Facilities Manager

Job Summary: Under the supervision of the Portfolio Manager, the Associate Facilities Manager provides day-to-day coordination and supervision of the onsite service staff and contract services, fulfilling the needs and addressing the issues of the client within a leased facility. Primary responsibilities include ensuring client facilities, equipment, offices/rooms, and systems are maintained, cleaned, repaired, and serviced in accordance with client standards and requirements. The Associate Facilities Manager is expected to develop and maintain a strong working relationship with the client and property management team and be accountable for ensuring issues and needs are responded to and resolved by the appropriate individual, department, or service.

Duties & Responsibilities:

•Acts as the first point of contact for client service calls, work requests and issues. Directs client service requests to the appropriate staff or contract service for resolution including engineering, maintenance, cleaning, or security.

•Responsible for the cost-effective management of service contracts. Responsible for all aspects of service delivery

pursuant to these contracts, and for periodic and ongoing performance and financial review, and for conducting RFP’s.  Assure payments and invoicing match contract pricing.

•Proactively inspects the facility, including client work spaces, meeting rooms, IT & Telecommunication closets, restrooms, lobbies, common areas, etc. and reports back any findings or issues to the appropriate individual, department or service for resolution.

•Handles tenant move-ins and move outs and updates floor plans. Assists with the coordination of tenant events and

orients new tenants on building policies and procedures.

•Assists property management with day-to-day operation of the property in accordance with building policies/procedures, management agreements, and client needs. Responsible for obtaining and filing vendor insurance certificates, maintaining client emergency contact lists, issuing and updating building access requests and badges, conducting fire drills and indoor air quality investigations.

•Supports the implementation and management of all maintenance programs and capital work relating to the interior work space occupied by the client.

•Compiles information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation as required.

• Prepares operating budgets, monthly financial variance reports, Goods & Services Contracts, and funding authorizations. Does coding and processing of invoices and data entry into YARDI accounting system. Produces purchase orders in YARDI for contract materials and services. Assists in providing information and reports necessary for the development of capital budgets for the facility.


Four year college degree; CPM and/or RPA candidate preferred.

• A minimum of 5 years working in commercial or industrial real estate with facility management experience preferred.

• Working knowledge and experience in financial accounting in commercial real estate, financial reporting, and budgeting is necessary.

• Experience in maintenance, construction, engineering and all facets of property operation and building management is preferred. Ability to read and understand construction specifications and blueprints is needed.

• Ability to work independently and to plan, organize and coordinate multiple projects.

• Strong literacy in MS Word and Excel.

• Highly organized and skilled with time management.

• Excellent written and oral communication skills.

• Strong customer service skills required.

Physical Conditions

While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to sit or stand for prolonged periods of time; regularly required to walk, talk, and hear.

Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Applicants should send the resume to and and copy


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