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Director of Engineering

09/04/2015 1:33 PM | BOMA New Jersey (Administrator)

Cushman & Wakefield

JOB DESCRIPTION FORM

Job Title

Director of Engineering

Date

<No Information>

FLSA Status

Exempt

Position Reports To

General Manager, Senior Property/Facility Manager,

Property Manager, Facility Manager, or Critical

Operations Manger

Department

CIS

Location

Various

PURPOSE OF THE JOB - why does the job exist and what is it designed to accomplish?

Leads and manages resources in support of facility infrastructure in a safe, functional, and efficient manner in

conjunction with standards and procedures set forth by Cushman & Wakefield and its respective clients. This

position usually has responsibility for more than one facility or for a campus and manages the related engineering

staff. May manage and supervise other skilled trades as well. Adheres to the policies and procedures set forth in

the building Manual. Has overall responsibility for ensuring the day-to-day operational efficiency and maintenance

of all building systems (HVAC, electrical, plumbing, fire/life safety systems, water treatment, pumps, etc.) for all

facilities. Supervises and leads a team of engineers and other skilled trades and coordinates their efforts in the

operational support of the facilities.

PRINCIPAL RESPONSIBILITIES - 4 to 8 brief statements indicating what is done (action), how it is done (method or means) and why

(end result). List in order of importance.

Direct the completion of planned and ad-hoc engineering and preventive maintenance work assignments for all

facilities and effectively assigning the work to supervisors who direct several engineering, mechanical, and

maintenance trades.

Organizes, monitors, and assesses the performance of supervisors in conducting and completing preventive

maintenance inspections/repairs as mandated by local municipalities and per building/client requirements on

systems such as: fire suppression and sprinkler systems, fire extinguishers, backflow prevention device testing,

and, if qualified, HVAC systems.

Reviews and analyzes the monthly or periodic inspections of building systems, i.e., HVAC, electrical

distribution, structural, vertical transportation, roofs, parapets, gutters and leaders, parking area, drainage, ramps,

and approaches, irrigation and Fire/Life Safety, Water treatment, UPS and PDU systems, EPG operation, BMS,

HVAC controls and Plumbing Systems in order to determine more effective and cost-saving methods of

preventative maintenance, repairs, and corrective actions.

Ensures that the staff effectively maintain mechanical equipment rooms to ensure clean and safe conditions at all

facilities.

Is involved and ensuring the rapid response, investigation, and management of indoor emergency situations and

air quality complaints. Makes sure that supervisors are trained in all proper procedures for securing and

containing the area, assessing cause and extent of damage, taking appropriate actions, and developing action

plans/next steps for remediation. Post-emergency, conducts evaluations, creates a detailed assessment report,

implements appropriate changes, as needed, and follows up with client/owner groups, affected business units,

government and local agencies, and property and facilities management staff.

Ensures that staff work closely with Property or Facility management in handling requests for service calls,

effectively evaluating requests and dispatching appropriate resources and contractors, utilization of appropriate

call centers, and that staff are trained and have complete working knowledge on creating, closing and tracking

"work requests" (WR).

Requires staff to monitor the performance and note deficiencies of service contractors and recommend changes

as necessary. Conducts related RFP’s as necessary and handles vendor/contractor/supplier changes for all

facilities.

Consults and advises staff and Property/Facility management on requirements for HVAC equipment and systems,

building transportation, roofs, Fire/Life safety, and other building systems. Analyzes and advises on contract

scope, design, requirements, schematics, blueprints, and documents for major projects. Monitors the inspection

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reports and approvals by staff for installations in progress. Reviews and approves recommendations on

acceptance of completed work.

Supports and guides staff and other, non-direct reports in the preparation of specifications and bidding documents

for scheduled service contracts such as HVAC maintenance, elevator/escalators and Fire/Life Safety Systems.

Directly involved in the bidding and negotiating process, as necessary.

Supervises and leads others in rehabilitation projects such as replacement of HVAC systems, installation of new

roofs, plumbing repairs and alterations to other Building Systems. Ensures that feasibility studies are properly

completed, that budget estimates are accurate, that schedule/plan are appropriate for size and scope of project,

that contract documents are in accordance with company policies/procedures and legal requirements, monitors

bidding process and results, monitors progress and coordinates support and resources accordingly, ensures files

and documentation are properly maintained, and monitors final inspections, punch list exceptions, and corrective

actions.

Responsible for the compliance with all building regulations and permits (equipment use, Certificate of

Occupancy, etc.) for all facilities. Ensure corrective action is taken quickly and efficiently for all violations requiring

repairs to building systems. Ensure documentation is filed with appropriate agencies.

KNOWLEDGE AND EXPERIENCE - what knowledge, skills, abilities and/or experience are needed to perform the job?

Bachelor's degree (B. A.) from a four-year college or university is required; or two year technical degree plus 3 to

5 years of related experience and/or training; or equivalent combination of education, experience, and training.

Degree in Mechanical Engineering or completion of Technical school study relating to HVAC design and

Maintenance preferred.

Minimum of 3 years of management level experience in facilities/property maintenance, engineering, the

installation and operation of Building Systems (HVAC, plumbing, Fire/Life Safety, etc.), project management, and

supervision of skilled trades and technical staff.

Knowledge of all aspects of building systems operations, contractual maintenance, construction and related

services, and Local Laws pertaining to building operations, codes, and safety.

A high level of functional/technical knowledge of building system operation is necessary and must have

proficiency in plumbing, HVAC, and electrical distribution systems.

Must be able to prepare and present detailed reports on building operations and systems. Must be able to write

professional business correspondence and procedural manuals. Must have the ability to effectively present

information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to quickly define problems, gather and assess relevant data and information, establish facts, and draw valid

conclusions in order to implement solutions and repairs and delegate to appropriate personnel. Ability to interpret

an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and

concrete variables.

Demonstrated ability to manage and lead employees, experience with HR processes as they relate to direct

reports (e.g., performance management, development, coaching, feedback, etc.), and ability to effectively

delegate.

Strong literacy in MS Word and Excel.

Highly organized and skilled with time management.

Strong customer service and tenant relation skills required.

PHYSICAL CONDITIONS - briefly describe the physical demands of the position that must be met by the employee to successfully perform

the essential functions of this job.

While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required

to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required

to sit or stand for prolonged periods of time; regularly use hands to operate office machinery including, but not limited to,

telephones, computers, fax, and photocopy machines; regularly required to walk, talk, and hear.

Contact Dolores at the BOMA-NJ Office 973-696-2914.

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